Student mobility for studies (SMS)

I.Recruitment – documents and procedures:

1. The students must go through our on-line registration system during the recruitment period. The Application Form must be completed with the student’s personal data. It is also recommended to select more than one university from the list of our partner institutions (max. choice is three partner universities). The completed Application Form must be printed and presented in the Dean’s Office, where a person in charge will put the average grade(s) of the student recorded to the date and sign the document. 
2. The completed and duly signed Application Form must be filed in the International Relations Office (Erasmus+ Office) together with the following documents:
   • International Language Certificate or confirmation of foreign language competences (English or national language of the country of destination) after passing the exam at our university. In case the student does not have a language certificate and has not yet had a chance to sit an exam at our university, he/she will be interviewed by language teachers at the Centre for Foreign Languages, Humanities and Social Sciences at our university who will assess and grade language competences of the applicant student;
   • Statements, Certificates or Diplomas confirming the student’s organizational, voluntary, sports or scientific activities - this applies only to the students who can prove any extra activities and achievements during the studies.

 Submission of the documents:

International Relations Office
Responsible person: Ms. Anna Posadowska-Malarz
E-mail: anna.posadowska-malarz@upwr.edu.pl
Tel.: 71-320-5287

II. Student’s acceptance for the mobility for studies (SMS)

When the student has been accepted for the mobility, he/she is obliged to complete the following documents, which must be filed by the responsible person in the International Relations Office:

1. Application Form of the receiving institution;
2. Learning Agreement which must be signed by the student and  Vice-Dean at  our university and next sent via email to the receiving institution for approval and signing by the responsible person;
3. Recognition Sheet which must be signed by the Vice-Dean responsible for academic recognition of the study period abroad;

The student takes his/her responsibility for finding suitable accommodation in the destination place. If accommodation is not offered by the receiving institution on its website, or the offer is unsatisfactory, the student will have to browse other websites.

III. Grant Agreement for Erasmus+ scholarship

The participant is entitled to receive the Erasmus Grant (scholarship) after he/she signs the Grant Agreement in the International Relations Office (Erasmus+ Office). This must be done at least 2 (two) weeks before the student’s departure. The Grant Agreement can be signed providing that the following documents have been filed at the International Relations Office: 

1. Learning Agreement (signed by the student, Vice-Dean at our university and the responsible person at the receiving university);
2. Recognition Sheet signed by the Vice Dean responsible for recognition of the study period abroad;
3. Insurance Policy – minimum requirement is Health and Accident Insurance valid for the entire mobility period. Liability insurance is also recommended.

The student is obliged to complete the online Language Assessment Test I on OLS platform before the mobility. 

1. A scanned copy of the Letter of Arrival must be sent to the International Relations Office via email to: anna.posadowska-malarz@upwr.edu.pl not later than two weeks after the student’s arrival at the host institution. This document indicating the date of student’s arrival must be signed and stamped by a responsible person at the host institution;
2. Changes to the Learning Agreement are possible within one month from the start date of the semester at the host institution. This part of the Learning Agreement must be signed by the participant and approved/signed by the Vice-Dean responsible for recognition of the study period abroad at our university and also by the responsible person at the host institution. A scanned copy of the Changes to the Learning Agreement containing relevant signatures and stamps must be filed at the International Relations Office (anna.posadowska-malarz@upwr.edu.pl).

The student must submit the following documents to the International Relations Office:

1. Certificate of Attendance – not later than two weeks after the mobility. The start and end dates of the mobility period indicated in this document should be the same as those indicated in the Mobility Tool and the Grant Agreement signed by the participant before the mobility. This document must be duly signed and stamped by the responsible person at the host institution. If the duration of the mobility period is shorter than 5 days as compared to the period initially incorporated in the Mobility Tool and indicated in the Grant Agreement, the participant  will have to refund part of the grant already paid (this applies to mobility activities not shorter than 90 days);
2. Transcript of Records - not later than one month after the mobility. The original version has to be filed in the Dean’s Office and its copy at the International Relations Office.
3. Student’ s Card of his/her most recent Learning Outcomes recognized after the mobility - not later than one month  after the mobility.

The participant is also obliged to:

• Complete the onlineEU Survey – not later than 30 days after the end of the mobility period;
• Complete Language Assessment Test II on OLS platform.

IMPORTANT:

As soon as the participant completes all the procedures required after the mobility, he/she can apply to the Dean for compensation of the travel costs (see Article 6 of the Mobility Regulations). The tickets must be provided.