Privacy policy

Privacy Statement and Cookie Policy

In operating our website at:

www.upwr.edu.pl

Wrocław University of Environmental and Life Sciences is committed to ensuring respect for privacy and protection of the information and personal data provided when using the website, and is taking all necessary measures to this end.

• By using the University website, you simultaneously agree to the terms and conditions outlined in our PRIVACY STATEMENT AND COOKIE POLICY.
• The controller of the website and the submitted personal data is Wrocław University of Environmental and LIfe Sciences, located at: 25 Norwida Str., 50-375 Wrocław, NIP: 896-000-53-54, REGON: 000001867. The controller has appointed a Data Protection Inspector (IOD), who can be contacted via email: iod@upwr.edu.pl.
• The website is maintained on the servers of the University IT Centre.
• Supervision of the service is performed by the Public Relations Department and the data is updated on the basis of materials received from other University units.
  Public Relations Department
  tel. +48 71 320 5030, +48 71 320 5499
  email: kontakt@upwr.edu.pl
• Personal data of the website users are stored and protected with due care, in compliance with the controller's internal procedures. The controller handles the data using appropriate technical and organisational measures that meet the requirements of generally applicable laws. These measures are primarily designed to protect personal data from their loss or integrity violation and from unauthorised access. Access to the data is restricted to authorised personnel who are obliged to keep the data confidential, or to subjects to whom data processing has been made available or entrusted on the basis of a legal provision or contract.
• Your personal data will not be profiled or subjected to automated decision-making processes affecting your rights and obligations or freedoms within the meaning of the GDPR (European General Data Protection Regulation).

Purpose of Data Processing and Legal Basis

The purpose of data processing is to handle and respond to received inquiries, as well as to provide preliminary information related to the development of cooperation.

Personal data of the users of the controller's website may be processed for the following purposes and based on the following legal grounds:

• to perform our duties under the Higher Education and Science Act – on the basis of Article 6(1)(c) of the GDPR;
• to carry out any activities necessary for contract conclusion or execution of a concluded contract – on the basis of Article 6(1)(b) of the GDPR (necessity to conclude and/or execute a contract or to take action upon request);
• to issue an invoice or a bill and to comply with other tax law obligations – on the basis of Article 6(1)(c) of the GDPR (legal obligation);
• to process contractual claims – on the basis of Article 6(1)(b) of the GDPR (necessity for contract conclusion and/or execution) and on the basis of Article 6(1)(c) of the GDPR (legal obligation);
• to establish, pursue or defend against claims – on the basis of Article 6(1)(f) of the GDPR (legitimate interest of the controller);
• for telephone contact on contractual matters – on the basis of Article 6(1)(b) of the GDPR (necessity for contract conclusion and/or execution);
• for archiving and evidential purposes, to secure information which can be used to prove facts – on the basis of Article 6(1)(f) GDPR (legitimate interest of the controller);
• for the use of cookies on the website and its sub-sites – on the basis of Article 6(1)(a) of the GDPR (user's consent);
• for analytics, such as analysis of data collected automatically in the course of using the website, including cookie technology – on the basis of Article 6(1)(f) of the GDPR (legitimate interest of the controller);
• for managing the controller's website – on the basis of Article 6(1)(f) of the GDPR (legally justified interest of the controller);
• for managing contact with the website user – on the basis of Article 6(1)(f) of the GDPR (legally justified interest of the controller);
• for the maintenance of the Facebook fanpage, Instagram account, Twitter account, TikTok account, Youtube account, LinkedIn account, as well as interaction with users – on the basis of Article 6(1)(f) of the GDPR (legally justified interest of the controller);
• to adapt the content displayed on the controller's websites to individual needs and to continuously improve the accessibility and clarity of the information available on the website – on the basis of Article 6(1)(f) of the GDPR (legally justified interest of the controller).

In compliance with applicable laws, Wrocław University of Environmental and Life Sciences may retain personal data only for the period required to fulfil the purposes for which they are used. With regard to personal data processed on the basis of the controller’s legitimate interest, including for informational and promotional purposes, we process the data until an objection is validly filed in accordance with Article 21 of the GDPR. As for personal data processed on the basis of user’s consent, we process the data until the consent is withdrawn or until the purposes of the processing are achieved. With regard to personal data processed for analytical or statistical purposes, or the use of cookies, we process the data until it becomes obsolete or no longer useful.

Your data will be transferred to other entities with whom we are bound by contracts of personal data entrustment and to whom we provide data on the basis of applicable regulations, including subcontractors, entities hosting (storing) personal data for the controller, entities providing services in the field of operation and support of ICT systems, delivery companies, and entities providing marketing, legal or IT services. Furthermore, the information you provide may be made available to the relevant public authorities if required by applicable law.

As our website user, you are entitled to the following data processing rights:

• the right to obtain information as to what personal data we hold and to access such data,
• the right to rectify and amend inaccurate or incomplete personal data,
• the right to request the deletion of personal data once there is no legitimate reason for its continued storage,
• the right to demand a restriction of personal data processing, should you object to our use of your personal data,
• the right to raise an objection to personal data processing based on legally justified interest of the controller,
• the right to demand that your personal data be transferred to another controller if technically possible (under the terms of Article 20 of the GDPR),
• the right to lodge a complaint with the supervisory authority, the President of the Personal Data Protection Office,
• the right to be forgotten, should further data processing not be required by current legislation,
• the right to withdraw your consent to data processing.

The controller hereby notifies that these rights are not unconditional and may not apply to every personal data processing operation.

If the user has given his/her consent to a specific processing operation, such consent may be withdrawn at any time. The withdrawal of a user’s consent shall not affect the processing carried out on the basis of the consent before its withdrawal.

In order to exercise your rights as our website user, you may contact the controller using the contact form to indicate the scope of your request. The controller will respond within a maximum of 30 days from the date of receiving the request and its substantiation, unless an extension of this period is justified in accordance with the GDPR.

Website use

Using the website involves sending requests to the server on which the website is stored. Each request made to the server is recorded in the server logs. The logs include in particular the user's IP address, the server’s date and time, information about the user’s web browser and operating system. Logs are saved and stored on the server. The server logs are used to operate the website and their content is not disclosed to anyone except persons and entities authorised to administer the server. The controller does not use the server logs in any way to identify the user. The information contained in the logs may include, but is not limited to, the IP address, type of platform and web browser, the Internet provider and the website address from where the access to the controller's website was observed. This data will not be combined with personal data provided by users.

The content presented on the website does not constitute advice or guidance and does not relate to any specific factual situation. If the user wishes to obtain assistance in a particular matter, they should contact the person authorised to provide such advice or with the controller at the contact details provided. The controller is not responsible for the use of the website content nor for any actions taken or not taken on the basis of the content.

All content posted on the website is the copyright of the respective persons and/or the controller (e.g. photos, texts, other materials, etc.). The controller disclaims any consent to copying the content in whole or in part without explicit affiliation to the source of the material.

The controller may also claim appropriate compensation for material or intellectual property damage in accordance with the applicable regulations.

The controller shall not be held liable for any unlawful use of the materials available on the website.

Any content posted on the website is current as of the date of posting, unless otherwise indicated.

Use of cookies

From the moment a user connects to the website, we start using cookies. These are small text files stored on the user's terminal device (computer) during the time they use the website. Their purpose is to record user's preferences and collect statistical information on website usage.

We use the following types of cookies on the website:

• Cookies essential for the functionality of the website – responsible for the correct operation of key processes of the website. Blocking these cookies may affect proper functioning of the website.
• Functional cookies – retain the settings selected by the user and allow personalisation of the interface, e.g. recalling the data entered into a form when moving from one page of the website to another, the language version of the website, or its visual appearance.
• Web analytics cookies – allow us to understand how visitors use our website and thus help us improve the way our website works. For example, they allow us to collect information about which pages are most frequently visited, from which other websites the users come to visit our site, and which website functionalities they most frequently select. They are also used for such activities as monitoring and maintaining statistics on the use of our site, identifying and eliminating errors on our site, checking the effectiveness of information delivery and ensuring appropriate information selection, or for testing the functionality and layouts of our site.
  google-analytics.com cookies – are used to provide statistics for the upwr.edu.pl website; the exact operation and privacy policy of Google Analytics can be found at:
  https://marketingplatform.google.com/about/analytics/terms/pl/
  https://policies.google.com/privacy

The website uses Google Analytics to analyse website statistics. It obtains data such as the sources and medium of acquisition of visitors to the site and their behaviour on the site, information on the devices and browsers from which they visit the site, their IP and domain, geographical data and demographic data (age, gender) as well as their interests. The actions taken through the use of the Google Analytics code are based on the controller's legitimate interest in the creation and use of statistics, which then enables the improvement of the controller's services and the optimisation of the website.

• Session cookies – temporary information stored in the browser's memory until the website visiting session ends, i.e. the browser is closed.

The websites on which we post our content (like YouTube, Facebook, LinkedIn, Instagram, TikTok, Twitter) may also use cookies, on the basis of their own cookie policies, to enable the user to log in as well as to deliver advertisements matching the user's preferences and session behaviour.

Protection against cookies can be set in your browser. Blocking cookies can increase the level of personal data security and protection, but may also disable certain functionalities, such as logging into an email account.

Changing the cookie settings in the most popular web browsers:

Chrome:
Menu > Settings > Privacy and security > Cookies and other site data:  then check or uncheck the preferred options.

Edge:
Menu > Settings  > Cookies and site permissions > Manage and delete cookies and site data:  then check or uncheck the preferred options.

Firefox:
Menu > Settings  > Privacy and security > Cookies and site data: then check or uncheck the preferred options.

Opera:
Menu > Settings > Privacy and security > Site settings > Cookies and site data: then check or uncheck the preferred options.

Safari:
Preferences > Privacy > Cookies and website data: then check or uncheck the preferred options.

Mobile devices:
Each phone model may handle this function differently. Therefore, we encourage you to consult the privacy options in the product specifications on your mobile device manufacturer's website.

This website may display links to other websites. These will open in the same window. The controller is not responsible for the content provided by these sites.

This website uses plug-ins redirecting to Facebook, Instagram, LinkedIn, TikTok, YouTube, Twitter. If you click on any of the plug-in icons, you will be redirected to the website of an external social media provider.

This website uses web push notifications on the level of the user's browser, for better contact with the user and to quickly deliver content to the user. This website allows you to consent or not to receive web push notifications from your browser.

This website uses proprietary cookies in order to ensure its correct functioning. These cookies will always remain active, there is no opt-out possibility in this respect, as they are the cookies that allow the website to function correctly. These cookies will store information about the user's cookie settings. In addition, third-party cookies are used for the use of external tools. Please see the respective privacy policies for more information.